Exhibitor Opportunities

Exhibitor questions to Executive Director, Cozetta Miller, [email protected].

Exhibitor registration closes July 19th

2024 Fall In-Person Conference
October 11 & 12
Conference Location:

Exhibitor Registration, Deadline: July 19th
Submit a Presentation Proposal, Deadline: July 19th



SHAPEWV is also collecting door prize donations for Bea Orr Gala. If donating and attending the conference, please take donations to the registration desk and inform volunteers the donation is for the Gala. If not attending the conference, please send donations to Cozetta Miller, 325 1st St West, Madison, WV  25130 with receive by date of October 4th.  


2024 Fall In-Person Conference
October 11 & 12
Conference Location:


Review exhibitor packages above. Payment due at time of registration by credit card or invoice. Register to be an exhibitor by deadline and link at Exhibitors Page.


Educators like to learn how your programs/products/services can be applied in their classroom, schools, and counties. If interested in presenting, please submit a presentation proposal by July 19th. If the deadline has passed and you are still interested in presenting, please contact Conference Planner, Julia at [email protected] to inquire on session availability. Exhibitor Presentations are limited to exhibitors who have purchased a package or sponsorship. 


Conference presentation sessions will be presented in the morning and afternoon on Friday and Saturday.  Exhibit hall is open Friday and Saturday during registration and sessions.  There will be a 10 minute break between each session.


Each table is six feet long with one chair. Exhibitor Room is on the second floor in the Aspen Room adjacent to conference rooms and the lobby easily viewable to participants. The second floor is also where the main entrance is. 



Reserve your own lodging with at Canaan Valley Resort with the conference rate of $109 + tax and fees on Thursday night, $129 + tax and fees on Friday night by visiting: SHAPEWV Canaan Room Rate Group ID Code: 1057AZ by September 6th.  


Move in hours: Thursday evening after 7pm, Friday 7:30am, tables will be tented with exhibitors names. Loading/unloading:  all exhibitors, equipment and materials can enter using the main entrance. Exhibitors shall be solely responsible for delivery, handling, setup, and removal of their own displays and materials.  The venue does not supply labor or setup.  


No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the consent of SHAPEWV. Exhibitor’s assume full responsibility for complying with facility, local, city, and state laws regarding sales tax and regulations concerning fire, safety, electrical wiring, health standards and damages.


Email:  [email protected]

Cozetta Miller

325 1st St West

Madison, WV  25130